Stocky Ends August 31, 2026: Invoice Reconciliation Checklist

What Shopify says will happen to Stocky

Shopify’s published transition guidance sets out several operational facts retailers need to plan around:

• Stocky will no longer be usable for inventory management after August 31, 2026.
• Merchants will have read-only access for at least 90 days to export data.
• Historical Stocky purchase orders and stocktakes will not migrate automatically.
• Historical PO statuses, received quantities, and supplier links cannot be imported into Shopify’s new PO workflow.
• Suppliers cannot be exported from Stocky.
• Stocky APIs will stop working on August 31, 2026.

Those facts make invoice reconciliation a records problem, not only an app-replacement problem. A September invoice may refer to a Stocky PO and receiving history that no longer exists in the retailer’s working Shopify flow.

Before August 31: preserve the evidence behind supplier invoices

Export completed purchase-order reports

Shopify advises exporting completed purchase-order reports as CSV files. Store the original export in a controlled folder. If you clean or transform the data, save that as a separate file so the original source remains intact.

Export stocktake history and historical cost data

These records can help explain what was received and what cost basis the team used. They do not replace the invoice, but they can support a later supplier credit or correction.

Create a supplier reference outside Stocky

Because suppliers cannot be exported, preserve supplier identity, verified contact details, currencies, payment terms, SKU conventions, and naming differences your team relies on.

Close in-flight Stocky purchase orders

Shopify recommends receiving and closing open, in-transit purchase orders before the deadline. If a PO remains open at cutover, Shopify says to recreate only the remaining quantities as a Shopify purchase order or transfer. Keep a cross-reference between the old and new records.

Inventory every Stocky API dependency

List each script, report, accounting bridge, or app that calls the Stocky API. Identify its owner and replacement data source. An integration can fail even when staff no longer open Stocky directly.

Rebuild the workflow in Shopify, not just the screen layout

Shopify’s current model uses three separate records. The purchase order records the commercial agreement. A linked inventory transfer records shipment and receiving activity. The supplier invoice remains the external request for payment.

Shopify describes the PO and linked transfer much like an order and fulfillment: one captures the agreement and the other captures movement. Review the official guidance for creating purchase orders ↗ and linked inventory transfers ↗.

1. Create a draft PO for a non-critical supplier.
2. Confirm supplier, destination, SKU, quantity, cost, tax, currency, and payment terms.
3. Mark it Ordered after supplier confirmation.
4. Create the linked transfer and receive one partial shipment.
5. Record accepted and rejected quantities, then receive the remainder.
6. Export the records needed for invoice checking.
7. Compare an illustrative invoice against the PO and both receipts.

A successful PO creation is not the full test. The review should prove that a person can trace every invoice line to ordered and received evidence.

How Shopify describes invoice reconciliation after Stocky

Shopify’s migration guidance suggests creating an inventory-transfer report with ordered and received quantities. To reconcile that report against a vendor invoice, Shopify describes exporting it to CSV and multiplying received quantities by invoice prices in a spreadsheet.

That method is a valid baseline. Document the parts it leaves to your team:

• Who selects the correct PO and transfer?
• How are partial receipts combined?
• How are supplier SKUs mapped to Shopify variants?
• How are pack sizes, units, tax, shipping, fees, credits, and rounding handled?
• How is a possible duplicate invoice identified?
• Where is the source evidence kept when a line cannot be matched?

If the answer is “the reviewer knows,” the process still depends on one person’s memory.

A post-Stocky invoice-check policy

Assign authority explicitly. Warehouse staff may correct receiving after a physical recount, a buyer may confirm an agreed price change, and finance may control approval. The comparison layer should silently do none of those things.

For the continuing workflow, use the Shopify supplier-invoice reconciliation checklist. To see the product boundary, review how LineQuery checks source lines.